We developed PASS as part of the launch of Johns Hopkins University's (JHU) open access (OA) policy with funding from JHU's President and in partnership with Harvard, MIT, and Jeff Spies. JHU was eager to differentiate itself from other institutions that launched OA policies previously. PASS was designed specifically to align federal funding agency public access and institutional open access policy compliance while reducing burden on researchers. Through our partners, we connected to NIH (via the National Library of Medicine) which was interested in integrating such a platform with PubMedCentral.
The Eclipse Public Access Submission System (PASS) is a platform to assist researchers in complying with the access policies of their funders and institutions. Eclipse PASS is a web-based platform that allows US researchers to simultaneously submit their Open Access manuscripts into multiple repositories, while seamlessly complying with their various access policies.
The initial scope of PASS included simultaneous deposit of articles into PubMedCentral and JHU's institutional repository ("JScholarship") based on DSpace and packaging of related information such as articles, metadata, grants, and identifiers (DOIs and ORCIDs). We integrated PASS with JHU's grants system, Coeus, which is used by other institutions and developed dashboard capabilities that allow researchers to view status of submissions. Even with this initial scope, we designed PASS to eventually integrate generally with other institutional and federal funder repository platforms, grants systems, and deposit or manage cited data from articles. Since the initial deployment, we have integrated PASS with the Open Access Button to make it easier for researchers to identify open access versions of their articles for submission.
PASS does so by making submission creation easier, connecting to relevant and available data from existing databases and systems (such as CrossRef, institutional grant databases, NIH’s data feed, Open Access Button API). PASS also provides and utilizes a common interface for services that would perform repository-specific deposit transactions.
The Public Access Submission System (PASS) is a platform to assist researchers in complying with the access policies of their funders and institutions.
While many federal agencies have policies that require research results to be made publicly accessible, the requirements to comply with these vary greatly from one agency to another. These heterogeneous processes for compliance have become burdensome for researchers and their institutions. For research that is funded by multiple agencies, it can be especially complicated to ensure compliance with each funder’s access policy.
Meanwhile, many universities have implemented an open access policy, which also requires research outputs to be made publicly accessible. As a result, each publication can be subject to multiple policies each with its own workflow and requirements.
The PASS platform offers a unified approach for compliance, allowing the researcher to fulfil the access policies of their institutions and funders through a single website.
PASS aims to:
Provide seamless functionality for submitting/collecting accepted manuscripts and metadata relevant to one or more agencies’ sponsored research and/or relevant to the researcher’s institution.
Provide interfaces (e.g., APIs, SWORD, email-driven-workflows) for researchers, institutional administrators and agencies to access, collaborate on, submit, be notified about, and perhaps format accepted manuscripts and metadata.
Deposit manuscripts and metadata in the repositories specified by the policies to which the author is subject, and/or additional repositories requested by the author.
PASS was created by the Sheridan Libraries at Johns Hopkins University, in collaboration with the Harvard University Office for Scholarly Communication, the MIT Libraries, and with inspiration from Jeff Spies, formerly of the Center for Open Science.
This project represents an singular opportunity to develop new markets for the Eclipse Foundation within the university and funding agency sectors. PASS has already engaged NIH, NSF and DOE and several universities (potential customers) in terms of its value.
Researchers, administrators and funders have affirmed great value in aligning workflows related to compliance of institutional open access and federal funding agency public access policies thereby reducing burden on researchers. The American Association of Universities, Association of Public and Land-Grant Universities, and Council on Governmental Relations issued a memorandum to the White House Office of Science and Technology in response to an RFI about public access compliance. This memo is available at:
From the memo:
Ensuring public access to research requires significant coordination across a wide array of public and private entities and communities of practice, many of which have a variety of operating procedures (e.g. funders, researchers, institutions, scholarly disciplines, scientific societies, service providers, etc.). An added challenge to managing research sharing efforts is the decentralized nature of academic communities. This decentralization is also reflected in the variety of public access policies across the federal agencies. Policy harmonization across agencies is needed to incentivize researchers to engage in the open sharing of research outputs and assist institutions in compliance. A possible solution is the creation of more one-stop-shop access points for researchers that integrates grantee and funder operating procedures and requirements. One illustrative example is the PASS System developed by Johns Hopkins University, which is making great strides in simplifying the reporting, sharing, and compliance components of federally funded research.
Additionally, through its packaging and linked data capabilities, PASS also offers the potential to create information graphs that connect authors, grants, papers, data, metadata, and identifiers. These types of information graphs could lead to improved research services for discovery, use, search, etc. For-profit publishers have expressed interest in this capability given the considerable effort they currently exert trying to infer such connections.
The value of hosting this project in a community manner relates to hosted services for PASS. Our initial partners of Harvard and MIT both indicated that they would prefer having a hosted service rather than install local versions of PASS. Through a current National Science Foundation grant, we are exploring the possibility of a hosted service that would be used by universities widely to support their researchers for compliance across a range of funding agencies.
Third-party dependencies should be audited to verify compatibility with Apache 2.0 license.
Initial contribution: 1 week after starting the effort (1 full time backend dev)
First successful build: 3 weeks from the start of effort (assuming we have 1 Fulltime UI dev and 1 Fulltime backend dev)
The functionality that has been identified for the next 12 to 18 months includes generalized integration or interfacing with multiple institutional and federal funding agency repository platforms, and submission or management of cited data from papers. Before focusing on such functionality, we need to address these foundational issues:
Scalability – PASS has been used on an individual user basis at JHU. With the Gates requirement, we imagine that simultaneous use of PASS will increase and use across institutions will also increase. An evaluation of PASS’ ability to handle simultaneous users would be important.
Security – While we have done our best to ensure security, we could definitely benefit from an external evaluation of possible security implications or issues. Somewhat related to this theme is an evaluation of our current mechanisms for authentication and authorization (i.e., are they sufficiently secure and scalable for other institutions).
Deployment – With our current PASS Docker environment, what would be the best deployment option for other institutions that accounts for their grants databases, IT environment, etc. It’s worth noting that the most likely option for many institutions would be hosted solution so this might be more of a “How would Eclipse deploy PASS?” question. Possible future work could include making the deployment process less vendor specific such as using Kubernetes Manifests or a Custom Resource which would make hosting easier.
Review, stabilization and documentation of PASS APIs - Assemble, review, and specify all public HTTP and programming APIs required to interface with PASS. Some APIs used in PASS are not completely specified and/or are functionally obsolete (e.g. Fedora 4.x API, which pre-dates the Fedora API specification effort)
Operationalization - Provide the necessary logging, monitoring, and metrics-gathering capabilities to PASS in order to assess its health, stability, and resource usage of a running instance of PASS. Assess and fix any known major bugs or threats to application stability in a production deployment.
Generalization guide - Audit the PASS implementation for JHU-specific assumptions, and define and document integration,extension points and branding guide from the perspective of an institution looking to incorporate PASS into their own infrastructure and brand it accordingly.